GHRIS: How to Register and Download Your Payslip

GHRIS is a platform developed by the Government of Kenya to manage human resource information for public servants. By registering to GHRIS, as government employee you get easy access your payslips, update your personal information, download P9 forms for tax filing, and manage various HR-related tasks.

How to Register on GHRIS

Here’s a step-by-step guide on how to register

Employee Registration Form

Visit the GHRIS officia portal and fill out the employee registration form with accurate information, including:

• User ID: this is your Full Civil Service Personal Number assigned by your HR department
• ID Number
• Date of Birth
• Official Mobile Number
• Official Email Address
• Government Ministry/Agency
• Password (Choose a strong password)

After filling in the required details, click on “submit”

Next, your information will be verified aganist your record in the Ministry or Department you serve.

Information Verification on GHRIS 

After submitting your registration form, your details will be verified against the records held by your Ministry or Department. This verification validates your identity and employment status within the government system.

Expert Tip: Should you notice any discrepancies or issues during the validation process, please contact the HR department of your Ministry or Department for assistance.

After verification, your individual GHRIS account will be created granting you access to a variety of HR services. 

New Employees Registration

If you’re a newly appointed government employee, there is a different portal designed to help you integrate into the government’s HR system.

Visit the website and and click on “New Employee” to begin the registration process. 

Account Login Guidelines

To access your GHRIS account, scroll to the homepage, find and click on the Login tab, located in the menu bar.

Here’s what you need

1. User ID: This is your unique full civil service number in the system, typically your personal number.
2. Password: The password you set up during registration.

If you have forgotten your password, you can reset it using the “Forgot Password” option.

Ensure you have access to your registered mobile number or personal email for account recovery assistance.

Pro Tip: Always keep your login credentials secure and confidential to protect your personal information.

With your User ID and password, you’ll be able to easily log in to review your employment status or download payslips.

How To Download Your Payslip

To download your payslip from the Government Human Resource Information System (GHRIS) online, follow these steps:

1. Open your web browser and go to the official GHRIS website

2. Log in to Your Account by entering your user ID and Password.
3. Access Your Payslip by navigating to the “My Records” then select the Payslip option.
4. Choose the specific month and year for which you want to download the payslip.
5.  View to confirm the payslip, then click the Download button to save it to your device.
6. The payslip will usually download in PDF format.

After downloading your payslip, ensure you log out of your account for security reasons.

How to Update Employee Information on GHRIS

 Follow our simple steps update employee information on GHRIS

1. Login to the official GHRIS Portal and enter your user ID and your password to access the system.
2. Navigate to Employee Details on  the “My Profile” section and click on “Update Employee Details” or “Employee Information” (depending on your version of GHRIS).
3. Edit Required Information as the portal will display your personal and employment details.

You can now update personal employment details like:

• Department/Ministry
• Position( in case of a promotion
• Salary scale
• A new job location
• Next of Kin information.
• Education qualifications and, other relevant fields.

4. Upload Supporting Documents e.g certificates (If Required). 
5. After editing the details, click on “Save” then “Submit” to update the information.

Pro Tip: The system may require verification by your employer or HR office before the changes reflect. We advise you to follow all the required instructions. 

And once you’re done, log out to ensure the security of your account.

Also read: A Guide for Using the NEMIS Portal 

How To Update Dependent Details

To update dependent details on GHRIS, here is a guide to help you.

1. Login to GHRIS Portal and enter your login credentials (ID number and password)

2. Go to the dashboard and click on Personal Information or Employee Details.

1. Find the section labeled Dependants or Family Information.

This is where you can view the list of current dependents already registered.

4. Update or Add New Dependent by filling in the required fields, such as their name, date of birth, and relationship.

To update details of an existing dependent, click the Edit or Update button next to the dependent’s name and make the necessary changes.

1. Once you have made the changes, ensure to click Save then Submit.

Also, review the changes to make sure all information is correct.

1. After submitting the updates, you may receive a confirmation message on the platform that the update has been successful.

Finally, log out of your GHRIS account to ensure your personal information is secure.

If you face any unresolved issues, you can contact the GHRIS support team by sending inquiries to their contact information.