The NEMIS Portal (National Education Management Information System) in Kenya is an online platform designed by the Ministry of Education to manage and store all information belonging to schools, students, teachers, and other education stakeholders. It enables efficient and convenient data management for education planning, budgeting, and resource allocation.
We’ve developed a step-by-step guide to enable you register and log in to the NEMIS portal:
How to Register on NEMIS Portal
The registration process is mainly for institutions (schools), teachers, and learners. If you are an institution head or administrator, you can follow the process below.
Registration For Schools/Institutions
- Prepare Required Documents: Before beginning the registration, ensure you have all necessary details, including school registration documents, land title deeds, National and County codes issued by the Ministry of Education.
- Contact Ministry of Education: In some cases, you may need to contact your respective Ministry of Education County or Sub-County office for a registration code and approval.
- Visit the NEMIS Portal: while here, you’ll be required to fill in the Registration Form. On the NEMIS portal, select “Institution” registration and provide the requested details such as institution name, type(primary or secondary), registration number, physical address, map directions, and other mandatory details.
- Submit and Wait for Approval: Once you’ve filled all the necessary fields, cross check to ensure the information is correct then click on submit. The Ministry will review the application, then send you a confirmation email (through the email address you used) once they approve the registration.
Registration for Learners/Students in the NEMIS Portal
Students are typically registered by their school Administrators and parents/guardians can check the details using the portal login credentials provided by the school.
To register learners on NEMIS, follow our step-by-step guide:
- Visit the official NEMIS portal and log in to the system using your school’s credentials (Username and Password) provided by the Ministry of Education.
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Navigate to the Learner Registration Section and find the “Learner” or “Student Registration” option in the menu.
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Enter Learner’s Details by filling in the following:
- Learner’s Name (First name, Middle name, Last name)
- Gender
- Date of Birth (as indicated in the birth certificate)
- Birth Certificate Number
- Parent/Guardian details such as names, phone numbers, and National ID numbers.
- Assessment number (generated by the Kenya National Examination Council)
- And, the class/grade to which the learner is being registered.
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Upload documents such as a copy of the birth certificate (if required by your institution) and the learner’s passport photo
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Generate or Retrieve UPI: If the learner already has a Unique Personal Identifier (UPI), enter it to retrieve the learner’s information. If they don’t, the system will automatically generate a UPI for them.
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Confirm and Save: Verify that all details you entered are correct, click on “Save” then “Submit” to finalize the registration.
After registration, a confirmation message will be displayed, and the learner will now be listed under the school’s learners.
You can check your learners by clicking on “My learners” at the homepage
8. Print Learner’s Information: this is optional, for manual use you can print and keep the learner’s registration details and UPI in an office file.
Important Notes:
Ensure the information you entered is accurate for all learners to avoid duplication.
The UPI is important for tracking the learner throughout their education journey from primary to secondary, so ensure that each learner has a unique UPI.
Once you complete the process, your learners will successfully get registered in the NEMIS system. Therefore, the Ministry and school can track for educational progress and other government-related initiatives.
Teachers Registration
The Teachers Service Commission has the mandate to register all teachers of an institution in to the portal. This however, happens only if the teachers have TSC numbers. As a teacher, you may access the portal once the commission captures and verifies your
How to Log in to the NEMIS Portal
Once you registere, here’s how to log in:
- Visit the NEMIS Portal and enter Your Login Credentials:
For Institutions: Use your institution code and password that was provided upon registration.
For Teachers/Administrators: Use the username and password assigned during registration.
2. Click “Login”: After entering your credentials,
To access your NEMIS dashboard, simply click on Login and proceed with your business.
Key Features of the NEMIS Portal
Learner Registration: Capture all the learners details like birth certificates and unique learner identification numbers (UPI).
School Data Management: Manage attendance, transfers, curricular and co-curricular activities and other institutional data.
Resource Allocation: The instruction can view capitation funds and government support provided through the portal.
Real-Time Data Access: The portal provides up-to-date information for planning and decision-making at the Ministry of Education level.
In case of any issues with registration or login, we advise school Administrators to contact the support team through their County Ministry of Education ICT offices.
Related: A Guide for Using the NEMIS Portal
